Jul. 28, 2025
Machinery
Purchasing a shredder for either domestic or business use can be a large investment. If not maintained properly, you can run into a range of problems that could end up costing even more money in repairs and replacements.
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Maintenance problems can occur due to a lack of care or knowledge. Many people are not fully aware of what needs to be done to keep a shredder in perfect working order. This lack of knowledge is very common and has cost numerous businesses a financial loss that could have easily been prevented.
In this article, we will describe the correct maintenance processes needed to keep your shredder functioning without any complications or damages.
One of the most important maintenance tips for all types of shredders is to regularly lubricate the shredder blades. This is because the lubrication of your blades will diminish over time, which can cause the effectiveness of the shredder's blades to decrease.
This means that the machine will shred much slower, and will also start to jam up. If the blades are left unlubricated for a prolonged period of time, then it could significantly reduce the ability of the shredder. It could cause more long-term problems that require intricate fixes.
How often you should lubricate your shredder blades is very much dependent on how often the shredder is used. If you are only using the shredder occasionally, then a simple lubrication every 2 months should suffice. However, if you are using your shredder daily, then you should start thinking about a regular schedule of around every 2 weeks.
There are several ways to apply lubricant to a shredder. One of the simplest ways of doing this is through the use of shredder lubricant sheets. Lubricant sheets are simply put through the shredder, and evenly distribute shredder oil or lubricants around the blades.
Shredder oil is probably the most effective lubricant for shredders, and can also be applied very easily. There are two main methods of applying oils. One of these methods is to simply take your shredder oil and evenly spread a small amount onto a piece of paper. You can then put the paper through the shredder, and it will evenly distribute the oil around the blades in a similar fashion to lubrication sheets.
The second way of lubricating shredder blades is to gently pour the oil along the paper input line. You do this by setting the shredder to manual mode, pouring the oil along the paper insert line, and running the shredder in reverse for 10-20 seconds.
Whitaker Brothers 2-Gallon Case of Shredder Oil
Whitaker Brothers 6-Pint Case of Shredder Oil
MBM Destroyit Paper Shredder Oil (4 x 1 pint) - CED214
As with all electrical appliances/machinery, regularly cleaning your shredder is an integral part of its maintenance. A dirty shredder that is never emptied or cleaned has a much higher chance of breaking down and needing repairs. Therefore, a regular cleaning process will help to prolong the life of your shredder and keep it effective and efficient.
If you do not clean your shredder, then you should expect to see a build-up of paper particles and dust. An excessive build-up will have a considerable impact on the motor, and therefore the functionality of the shredder.
It is recommended that you clean your shredder every month. However, this very much depends on your usage. If you use your shredder multiple times a day, then a regular cleaning schedule could be necessary to make sure that it can function properly.
1 - The first and most important step of cleaning a shredder is to unplug the shredder at the outlet. This is a safety precaution to make sure that you are safe, and can clean your shredder with zero complications.
2 - Once the shredder is unplugged, you can start to disassemble it. You can do this by simply removing the lid from the main container. If you find this step difficult, then take a look in your user manual to avoid damaging anything.
3 - You can start to clean the blades with a cloth or a piece of fabric. When cleaning, you need to make sure that any dust, ink, paper shreds, or any other debris is fully out of the blades.
4 - You can use a very small amount of soapy water, and a damp cloth to gently clean the blades while making sure to keep your hands safe. Once this is done, simply dry it with a fabric or cloth.
Another way of helping with the regular maintenance of your shredder is to give it cool-off periods. When shredders are being used for a long period, they can become overheated. While this will most likely not cause any complications at the time, it can damage the overall lifespan of the shredder if consistently done.
These cool-off periods do not need to be long periods. The time that a shredder needs to cool-off depends on the model that you have. Higher-quality shredders may only need around 30 seconds every so often just to make sure that it does not get overworked.
These cool-off breaks are by no means necessary. However, they are recommended as a way of prolonging the lifespan of what was probably an expensive piece of machinery. This is a maintenance tip that will show its worth down the line.
While most shredders will state exactly what their capacity is, it is not uncommon for people and businesses to push these machines past their limits. This often means that machines are being overused beyond their capabilities, which is then resulting in damages and costly repairs.
When using a shredder, abiding by its stated capacities is vital. These capacities are shown so that the shredders are not given loads that they cannot cope with. If you are regularly overloading them, then you should not be surprised when they start to break down and become faulty.
If a shredder has a capacity of 300 sheets, then trying to load 350 sheets will not abide by the mechanics of the machine. As we have stated previously, these machines can be very expensive. It is therefore important to treat them with care to lengthen their lifespan and to ensure that you get the most out of your initial investment.
Infrared Camera Side Mount on Scrap Metal Shredder Feed Chute — a K2 Castings project.
To ensure the best possible throughput, your shredder operator needs the best possible view of the material entering the shredder. It’s why you’ll often see shredder control cabs mounted to a tower; the set up allows the operator to peer into the infeed and get the last possible glimpse of the feedstock before it enters the shredder.
The view from this point of entry allows your operator to adjust the feed to keep the shredder operating right in the sweet spot. Too slow of a feed and you’re giving up productivity, too fast and you risk jams and incomplete shredding.
It’s tempting to place your operator’s chair as close to the mouth of the shredder as possible, and while this position gives the operator the most direct view, one can achieve just as much, if not more, with cameras.
When properly located, a camera can give your operator a near direct view down the throat of your shredder. Additionally, close-up views of the output can give him the information he needs to produce the highest quality shred, as well as knowing when the hammers need replacement.
Not only that, but FLIR cameras, properly utilized, can give your operator a view through the steam produced in a shredder with water injection, while also giving him an intuitive sense for the temperature of the machinery, without the need to be staring at dials.
Featured content:Are you interested in learning more about Automotive Parts Shredders? Contact us today to secure an expert consultation!
Additional reading on the K2 blog: Infrared Camera Positions for Shredder Infeed.
Your wear parts have been doing a great job for many tons of production. After several years, it’s time to replace your shredder rotor. What are your options and what exactly do you need to plan the job? How do you start finding a replacement? Here’s some information and explanation to get you started.
Find your rotor arrangement drawing. The drawing shows the entire rotor and describes its major dimensions, weight, shaft size and general assembly. With this drawing, a rotor builder understands the style and quantities needed to build a rotor.
They can estimate materials and general time needed, enabling them to provide you a quote. You need to describe what it is you are buying. A picture is worth a thousand words. Here is a rotor template drawing from PG&H if you need to make your own.
Describe your hammer and hammer pin size. A drawing with some basic dimensions is ideal. If you don’t have one, go to our quote page and download the hammer template you need (such as bell hammer) and use it to describe your hammer. The rotor builder needs to confirm your hammer swing radius, thickness, and pin hole size. Provide them hammer pin diameter and length. We have a template for hammer pins as well.
Get with your operating crew and determine the specific needs at the shredder. Yes, you need a new rotor, but what else? Here are the common replacement items for a rotor change out.
These hold the bearings and attach the rotor shaft to the shredder. They get worn and damaged as well. If in good shape they can be renewed.
You should have a spare set on hand and can plan to use them. If they have yet to be renewed, get them cleaned up and sent out to a shop that can build them up and machine them to restore a secure fit.
Seals keep the lubricant inside the bearings housings. They are long lasting, but always replace with new during a bearing change.
Generally spherical tapered roller bearings are used. You should have a spare set on hand. If you need a fresh set, order early as lead times can vary by many weeks. Be sure your spare set is well stored and free of minor rust and dirt. Larger machines have oil cooled bearings, smaller mills may use greased bearings (not needing an oil re-circ system).
A means to connect the drive shaft to the rotor. You may be able to remove the old one and reuse it, use a spare, or plan on having a new one made by your rotor shop.
You will have the rotor out, so it’s the right time to service your drive shaft. Plan for it.
The saddle is the mounting area on the shredder base where the bearing housing sits to anchor the rotor to the shredder itself. These surfaces are subject to wear themselves. The bearing housings should wear first, but in reality, both wear. The saddles will have to be cleaned and ground flat. The bottoms of the bearing housings will be milled flat in the shop. A steel base plate is used when you need to make of the difference in height from the wear of these two surfaces. A shim kit is useful for rotor alignment. It is a set of pre-cut metal shims to help you adjust rotor height when aligning the rotor drive train.
Oil cooled bearing generally have a temperature monitoring probe on the bearing oil. Often the probes and wiring will be damaged after years of shredder service. If they need to be replaced, plan for it now.
Similarly, your bearing oil delivery system takes abuse over the years. You may need to replace piping or use fresh hose. You might want to get the bearing oil pump & reservoir cleaned and serviced during the rotor change as well.
The studs or bolts that hold down the bearings to the saddle base should generally be replaced. Bolts are made to have a certain amount of stretch. Once they have stretched and done their job, they don’t stretch and hold quite the same the next go around. Its a finer point and often, the bolts or studs are often reused. It’s best if you change them. Often the threads and nuts get damaged, so a fresh fastening system is good. After spending so much to replace the rotor, you’re are going to cut corners elsewhere in the installation? Just saying.
You have your shopping list. Go find yourself a rotor and replacement supplies. Call you your Original Equipment Manufacturer or one of the replacement builders out there, such as PG&H Engineering. Contact us if you need some advice.
Early is a tough time to be in the shredding business. Scrap prices continue their deep dive while the input side of the business tries to adjust to the change in value. It may be the sign of a fundamental reset in the value of scrap. Obsolete scrap volumes may lag for some time until the economics of disposal and transport become clear. If you are running a shredder on a limited schedule, can you safely defer routine maintenance?
What do we mean by routine? They are the habitual tasks that are part of best practices. They are the small things you know are important, but are tempted to defer because of limited run time or available maintenance hours. And they are normal maintenance expenditures you might be tempted to put off until better markets return. Skipping what you know works isn’t ‘adapting’ to new realities but a mentality that will cause more costly problems down the road.
Everyone just needs to take stock of their current production requirements and adjust upon facts, not guesses. The plain truth of the matter is the shredder has to be opened and looked at after every production shift. Inspecting the box is a matter of routine, not tons. Who has not had a problem in the first part of a production shift? There may be a piece of scrap jammed in such a way it will pop off end caps or bind the rotor during start up. Inspecting after each production shift helps you plan for regular maintenance and reduces the chances of surprises.
Everything needs to be checked, despite reduced manning and run hours.
Grates have to be checked for proper distance from the hammers to be sure you are getting the best density and non ferrous recoveries from your processing. The anvil to hammer distance keeps cutting and sizing working to ensure efficient throughput in the mill. Many things are checked on each shift that influence how well the shredder performs and keeps production costs in line with expectations.
Planning ahead on vital spares and replacement parts cannot be deferred too far into the future. If you shred, often you will need it sooner than you think. Rotors, motors, bearings can fail at the least opportune moment. Ordering ahead of time and using your labor hours in a pre-determined way helps keep overtime and costs level.
In the business of shredding scrap, not everything works out as expected. Despite economizing on maintenance and repair, you know where you can defer and where you can’t. Go with the things you know work best. It will save you headaches and money in the long run.
Keep your shredder drive motor breathing clean air. Change out the air filters! Whether running an electric motor or reciprocating engines in the heat of the North American summer, you need max air flow. If you have a closed water cooled system, make sure the heat exchanger externals are clean.
Even if you have an outdoor air cooled motor, you likely have a filter within the motor enclosure. Check it monthly if not more. Motors outside of buildings are often subject to more dust and dirt than those housed in buildings.
If your motor is housed in a building, keep it positive pressured to cut down on dirt and dust. Many motor rooms have a negative pressure, noticeable when you first open the door. Dirty intake filters and obstructed vents are the first place to look. If that doesn’t do it you need to study the situation and find out why your exhausting more air than your drawing in. Keep in mind the answer if often add more air in, but there is a practical balance for each installation.
Your shredder’s motor protection relay is monitoring stator air temps and trying to keep the motor temp below the point the motor’s insulation suffers most. To cool the motor, that means it’s turning without load, limiting your ability to shred. A clean motor and clean filters will make for more effective cooling.
The photo below is from a dirty air cooled motor. The build up in the stator is combustible fine shredder fluff and dirt. It’s plugging up the stator section, preventing air flow through the motor.
The motor was in the shop due to a motor fire. You can guess the cause.?
Filter media can be expensive and a chore to change weekly or monthly. But it is preferable to downtime and damage.
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